Administrative assistant

La Chapelle Scènes Contemporaines is looking to add a dynamic individual to its team who has the skills and motivation needed to make a long-term commitment to the various administrative aspects of a performing arts venue. Working closely with and under the supervision of the Administrative Director, the Administrative Assistant will also support the Co-Executive Directors and manage files related to governance.

• Accounting (accounts payable, accounts receivable, bank reconciliations, etc.); • Preparation of administrative files, support with report writing, and compilation of statistical data for public and private funders, presenting partners, and government agencies; • Verification of sales reports (ticketing, bar, donations, merchandise), preparation of deposits, and follow-up with suppliers of goods and services; • Monitoring and development of the Human Resources function (compliance with labour standards, workplace health and safety requirements, prevention mutual, voluntary retirement savings plan, etc.); • Coordination of initiatives aimed at obtaining environmental sustainability certifications, including research and monitoring, partnership management, supervision of the sustainability committee, follow-up on related files, and implementation of sustainable practices at La Chapelle. Other Responsibilities: • Corporate secretariat duties: coordination of meeting schedules, note-taking, and preparation of minutes and reports for the Board of Directors and related committees; • Management of the general inbox: info@lachapelle.org.

• Education and/or proven experience in administration (minimum three years); • Experience in accounting (knowledge of Sage accounting software is an asset); • Experience with the Microsoft 365 environment is a plus; • Strong proficiency with Microsoft Office applications (particularly Excel); • Accuracy, attention to detail, strong organizational skills, and the ability to manage multiple files simultaneously; • Strong French-language writing skills and the ability to synthesize information effectively; • Knowledge of and interest in the cultural sector (an asset).

• Location: La Chapelle Scènes Contemporaines, Montreal; • Schedule: 35 hours per week, weekdays during regular business hours, with occasional evening availability required for events; • Duration: Permanent full-time position; • Start date: Early September 2026; • Annual salary: $40,000 to $48,000, depending on experience and qualifications; • Vacation and Benefits: - Four weeks of vacation (summer and holiday break); - 8 public holiday ; - Annual wellness allowance of $500; - Access to all performances presented as part of the season program.

Important: We especially encourage individuals who are eligible for the Program to Support the Integration of Immigrants and Visible Minorities into Employment (PRIIME) to apply. We invite you to verify your eligibility with your local Services Québec office. Please send your application (cover letter, résumé/CV, and, if applicable, your PRIIME eligibility letter) to the attention of Christiane Chaput, Administrative Director, at christiane@lachapelle.org. Interviews will begin during the month of June. As the position will remain open until it is filled, the job posting will be removed as soon as we find the right candidate. We encourage you to apply as soon as possible. Only candidates selected for an interview will be contacted. Thank you for your understanding. La Chapelle is committed to equal employment opportunity and seeks to reflect the cultural, identity, sexual, gender, and linguistic diversity of the people living in Quebec. We therefore encourage applications from individuals belonging to communities that have traditionally been underrepresented, including Indigenous peoples, racialized persons, and members of LGBTQIA2S+ communities.